Below is a statement outlining how The Whitehall Partnership Limited meets its obligations under the General Data
Protection Regulations 2016 (GDPR) which came into effect on 25th May 2018 ('the Act’).
This privacy notice forms part of our website Terms of Use
and aims to inform you about how we process any information that we collect or which you provide during your use of this
website, our Facebook page, or that you provide to us. It covers information that could identify you (“personal information”)
and information that could not ("non-personal information").
In the context of the law and this notice, “process” means collect, store, transfer, use or otherwise act on information
. It tells you about your privacy rights and how the law protects you.
If you choose to use this website, then you agree to the collection and use of information outlined in this Privacy Notice.
This Privacy Notice applies only to our online activities and is valid for visitors to our website and Facebook page with regards to the
information that they shared and/or we collect via them. This policy is not applicable to any information collected offline or via channels
other than this website or our facebook page.
Data Collection
How do we collect information about you?
Much of the personal information we collect and will process is provided to us by you directly.
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You have made an enquiry to us.
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You visit our website or facebook page - see our information about in our Cookies Policy
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You have completed one of our surveys or have provided feedback to us.
We also receive personal information indirectly from your other personal and professional contacts:
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From public authorities, regulators and law enforcement bodies.
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When a complainant refers to you within their complaint correspondence.
What information do we collect about you?
We receive, collect and store any information you enter into our website, our Facebook page or provide us in any other way.
If you contact us, we also collect personally identifiable information such as name, address and e-mail address.
Cookies
Our Cookie Policy can be read here
Log Files
Whenever you visit our website, we collect information that your browser sends us, All hosting companies do this as part
of hosting services' analytics. The information collected by log files include internet protocol (IP) addresses, browser
type, Internet Service Provider (ISP), date and time stamp, referring/exit pages, and possibly the number of clicks. These
are not linked to any information that is personally identifiable. The purpose of the information is for analysing trends,
administering the site, tracking users' movement on the website, and gathering demographic information.
Why do we collect personal information?
We collect personal and non-personal information for the following purposes:.
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To provide and operate the website services
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To comply with any applicable laws and regulations
What lawful basis do we have for processing your data?
We will process your data for the following purposes:
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Consent
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Legitimate interests
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Vital Interests
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Legal obligation
More information about the types of lawful basis we can process your data can be found here
Who might we share your information with?
We will treat your personal and non-personal information as confidential and will need to share it with third-party service
providers and others who help with the operation of our website and Facebook page including, but not limited to, site hosting,
data analysis, email delivery services and enforcement of our Terms of Use and other agreements. We have made all reasonable
checks that they will also treat the information they receive as confidential.
We will also share your personal and non-personal information with any third-party as we believe necessary or appropriate,
in any manner permitted under applicable law, including laws outside your country of residence to: comply with legal process;
respond to requests from public and government authorities, including public and government authorities outside your country
of residence; protect our operations; protect our rights, privacy, safety or property, and/or that of our affiliates, you,
or others; and allow us to pursue available remedies or limit the damages that we may sustain.
We won’t share your information for marketing purposes with other companies.
We will never sell, rent, or lease your Personal Data to a third party.
Where it’s necessary for your personal data to be forwarded to a third party we’ll use appropriate security measures to
protect your personal data in transit. This Includes password protection and/or encryption of data etc. as appropriate.
To fulfil our obligations in respect of prevention of money-laundering and other financial crime we may send your details
to third party agencies for identity verification purposes.
Linking to other websites / third party content
Our website and Facebook page contain links to other sites. If you click on a third-party link, you will be directed to that
site. Like our website, these third party services use technologies like cookies, which are sent directly to users browsers.
They automatically receive your IP address when this occurs.
Note that these external sites are not operated by us. Therefore, we strongly advise you to review the Privacy Notice of these
websites. We have no control over, and assume no responsibility for the content, privacy policies, or practices of any
third-party sites or services.
Where do we store and process personal data?
Whitehall Partnership's website is hosted on the Wix.com and fasthosts.co.uk platforms. These provide us with the online
platform that allows us to provide services to you. Your data may be stored through their data storage, databases and general
applications.
Information collected or sent to us on our social media pages or by email are stored by the social media page and email
host/provider in the same way.
Information sent to us directly or downloaded from the above data storage hosts will be held on our own encrypted internal
data storage hardware and servers.
We may use software tools to measure and collect session information, including page response times, length of visits to
certain pages, page interaction information, and methods used to browse away from the page.
How do we secure personal data?
We use reasonable and appropriate physical, electronic, and administrative safeguards to protect personal data from loss,
misuse and unauthorized access, disclosure, alteration and destruction, taking into account the nature of the Personal Data
and risks involved in processing that information.
Information about how our website hosts secure personal data can be found:
Our primary goal is to ensure that your personal information is protected, please remember that no method of transmission
over the internet, or method of electronic storage is 100% secure or reliable, we cannot guarantee its absolute security.
How long do we keep your personal data for?
We will retain your personal information only for as long as is reasonably necessary for the purposes set out in this Privacy
Notice. We will retain and use your information to the extent necessary to comply with our legal obligations, resolve disputes,
and enforce our policies.
Once retention of your personal information and non-personal information is no longer necessary, we will permanently delete it
from our records.
Your rights in relation to personal data
Your rights under Data Protection law are outlined below. The rights available to you depend on our reason for processing
your information and your country of residence
If you’d like to exercise your rights, please email or write to us using the contact details at the end of this privacy
notice.
You aren't required to pay any charge for exercising your rights and we have one month to respond to you.
Please contact us at jotaylor@whitehallpartnership.ltd if you wish to make a request, or by telephone on 0737 874 6574.
What can you do if you are unhappy with how your personal data is being processed?
You also have a right to lodge a complaint with the supervisory authority for data protection. In the UK this is:
Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
TEL: 0303 123 1113 (local rate)
Changes to our privacy policy
We keep our privacy policy under regular review and was last updated on 27th October 2024.
We reserve the right to revise or supplement this Privacy Notice from time to time. We will place updates on our sites,
inform you of the updates and where appropriate we will give you reasonable notice of any changes
Your continued use of this website signifies your continuing consent to be bound by our Privacy Policy.
